AVAC seeks talented individuals to join our team of passionate advocates who aim to accelerate ethical research and global delivery of new HIV prevention options as part of a comprehensive response to the pandemic.
AVAC is committed to fostering an equitable, diverse and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV and those from HIV-endemic countries.
AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.
Current Job Opportunities:
Senior Finance Manager
About AVAC
Founded in 1995, AVAC uses communication, education, policy analysis, advocacy and a network of global collaborations to accelerate the ethical development and global delivery of HIV prevention options as part of a comprehensive and integrated response to the epidemic. AVAC works across the “research-to-rollout” continuum in solidarity with individuals and groups most impacted by HIV.
AVAC advocates for HIV prevention to end AIDS. With partners worldwide, AVAC pushes for the funding, focus, implementation and research that’s needed to make it happen. We:
- Accelerate product innovation and availability: AVAC collaborates with partners who work across the HIV prevention spectrum, from research to rollout, to expand the portfolio of prevention options and ensure products are available, accessible and used by those who need them most.
- Advocate for access to high-impact prevention: AVAC is part of a robust civil society movement helping to shape a new era of global health spending and planning related to HIV prevention.
- Improve research conduct: AVAC advocates for research that is grounded in well-informed, community-centered perspectives. AVAC promotes the adoption of Good Participatory Practice (GPP) in research, convenes consultations and workshops, and produces publications, podcasts, webinars, and other research literacy materials. The involvement of key stakeholders throughout the research process is central to all this work.
- Promote effective HIV prevention policy: Ending the HIV epidemic depends on political will, committed resources and supportive policies at global and national levels. AVAC’s policy work, in partnership with a global network of civil society partners, focuses on the importance of funding and strategic planning for HIV prevention research and the imperative to bring long-term solutions to the people who need them.
- Track and translate the field: Our communications and publications translate complex science into accessible resources. This work is at the core of our mission to advance prevention and end the epidemic. We focus on ensuring people with different kinds of expertise can better understand context, community perspectives, science and policy.
- Strengthen global advocacy networks: AVAC supports the development and sustainability of advocacy networks focused on accelerating HIV prevention from research to rollout. These networks, mostly centered in Africa, bring vigorous attention to science, policy, funding, community, communications, health services and the regulatory process, charting a path to end the HIV epidemic.
AVAC employs these values across all of the work that we do, as described in the following:
- We promote equity, solidarity, and inclusion by working directly with affected communities and breaking down complex concepts and barriers to information and services.
- We put people and communities at the center of the work we do, integrating sexual and reproductive health and rights, harm reduction, and HIV prevention.
- We ensure that products and programs are ethically designed and delivered to advance rights-based and equitable access to comprehensive, user-centered quality care.
- We cultivate balanced partnerships grounded in respect and transparency through bi-directional learning, capacity-building, and priority setting.
- We are accountable to the individuals and organizations influencing how research and roll-out are conducted and to the communities that most need access to products, services and programs.
Job Summary
The Senior Finance Manager is a key member of the finance team. A primary function of this position is managing AVAC’s budgeting, financial reporting, donor reporting, and financial analysis activities, and providing necessary support for program and grant managers in budget management and planning. The Senior Finance Manager may interface directly with funders and will support program staff in developing budgets and preparing budget vs. actual reporting according to donor requirements, and as needed, submission of budgets and reports to the donors. They will prepare subgrantee agreements and financial reporting templates for subgrantees, and track subgrant payments and balances, and support the program teams in the financial management of subgrantees. They will support the organization’s annual financial audit as well as any donor-specific audits. The Senior Finance Manager will lead or support department-wide initiatives and activities that improve timeliness and accuracy of financial reporting and reduce manual effort and manual record-keeping and reporting.
Essential Job Functions
- Manage and lead budgeting activities for grants and proposals as well as organization-wide and program budgeting; provide guidance and necessary support for completion and assembly of related documentation for grants and proposals.
- Ensure timely donor financial reporting in collaboration with finance team and budget managers, prepare and submit invoices and grants reports as needed on a timely basis.
- Manage organizational/departmental budget vs. actual monthly reporting activities for budget and program managers.
- Manage necessary activities to support AVAC’s annual financial audit as well as any donor-specific audits in collaboration with Director of Finance.
- Ensure efficient, cost effective, administration and financial management of grants in compliance with internal and external/donor policies and procedures.
- Ensure establishment of new grant and program codes for tracking spending in all financial systems.
- Interface directly with funders as required.
- Manage activities that support level of effort reporting across the organization in close collaboration with CFO and Director of Finance.
- Ensure all pertinent internal grant financial records, donor/grant files, and documents are accurately and completely maintained and updated as needed.
- Ensure cost-sharing tracking for accurate donor reporting of committed cost-sharing activities.
- Support program teams in establishing subgrants to partners, including preparation of subgrant agreements and amendments. Prepare subgrantee financial reporting templates; track payments and balances against subgrant contracts and assist program teams in financial management of subgrantees.
- Ensure effective sharing of content knowledge of all AVAC-relevant regulations, policies and procedures and donor-specific policies, restrictions, and requirements.
- Work closely with CFO and Director of Finance and external consultants to develop, implement and manage policies and procedures for finance, accounting, auditing, grants and contracts, and procurement.
- Support finance operations as needed and fill-in for or backup existing finance staff where necessary.
Other duties as assigned.
Minimum Requirements
- 8+ years of grants management or finance and budget management experience in a not-for-profit environment.
- Proficiency with Fund Accounting preferably SAGE Intacct accounting system.
- Superior knowledge of budgets and financial reporting.
- Must possess excellent analytical skills, and the ability to balance multiple tasks simultaneously.
- Proficiency in working with financial data and databases to extract and consolidate financial information for various reports and reporting formats.
- Strong Excel skills.
- Strong organizational and interpersonal skills, and ability to communicate clearly and effectively to move projects and activities forward.
- Strong experience handling sensitive and confidential matters in a professional way.
- Must be detail oriented, a self-starter, and have leadership initiative.
Salary
The annual salary for this position is $92,000 – 148,000 and is dependent on experience.
How To Apply
AVAC champions the importance and value of a diverse, equitable and inclusive working environment. Applicants representing communities most impacted by HIV are encouraged to apply, including transgender individuals, people living with HIV, and those from HIV-endemic countries.
AVAC is an Equal Opportunity Employer and provides equal opportunity to all employees and applicants for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status and other such factors in accordance with US state and federal laws.
Please forward your resume and any supporting materials that tell us more about your professional and personal experience to careers@avac.org.